How to Fill Out the TAP Application 2018-19
The TAP Application MUST be completed, signed, and postmarked by June 30, 2019, in order to receive a TAP award!
Application information on the TAP Application form has been preprinted for you. Please carefully review this information to make sure it is correct. If you need to make changes or supply missing information, you may do so on this application form. This instruction booklet will help you make changes and answer your questions.
The 2018-19 TAP Application serves as an application for payment for any of the following:
- Tuition Assistance Program (TAP)
- Scholarships for Academic Excellence (SAE)
- Veterans Tuition Award (VTA)
- Child of Veteran Award (CV)
- Memorial Scholarships for Families of Deceased Firefighters, Volunteer Firefighters, Police Officers, Peace Officers and Emergency Medical Service Workers
- World Trade Center Memorial Scholarships (WTC)
- Flight 3407 Memorial Scholarship
- Flight 587 Memorial Scholarship
- Military Enhanced Recognition Incentive and Tribute (MERIT)Scholarships
- Science, Technology, Engineering and Mathematics (STEM) Incentive Program
- Math and Science Teaching Incentive (MSTI) Program
- Masters-in-Education (MIE) Teacher Incentive Scholarship
- Achievement and Investment in Merit-Scholarship (AIMS)
- Excelsior Scholarship
- Enhanced Tuition Awards (ETA)
- Child Welfare Worker (CWW)
- New York State Part-time Scholarships (PTS)
- Senator Patricia K. McGee Nursing Faculty Scholarship
NOTE: Funding of these programs depends upon action on the State budget for 2018-19. Funding for TAP at the graduate level is no longer available. However, if you have been awarded a graduate scholarship administered by HESC, you must complete the TAP application to request payment of your scholarship.
READ THIS SECTION BEFORE COMPLETING YOUR TAP APPLICATION
Filling Out the TAP Application, Step-by-StepHere are the general rules for filling out the TAP Application:
- Review the preprinted information carefully. Be sure that every single item is correct -- because errors or omissions will potentially delay your award. (Note: The information preprinted in the OUR RECORDS SHOW column is based on your 2018-19 Free Application for Federal Student Aid (FAFSA) and, if applicable, on TAP data from past years.)
- If the preprinted information is correct, do NOT make changes. If it is incorrect, use blue or black ink in THE ANSWER SHOULD BE column to correct the error.
- Enter data where you see "Enter Correct Data."
- Sign the back of the form, under Section G.
- Keep a copy of your application and these instructions for future reference.
- Mail the completed application to HESC in the envelope provided. If the envelope has been misplaced, return the form to: HESC, PO Box 15135, Albany, NY 12212-5135.
- If you need to change information after sending in your application, visit hesc.ny.gov. For additional information, call HESC at (888) 697-4372, or contact the Financial Aid Officer at your school.
- When filling in dates, include zeroes where necessary, and use all four digits for years (for example, June 2018 = 062018).
- All references to parents include natural parents, stepparents, and adoptive parents only -- NOT guardians, grandparents, or other relatives you may live with.
- Remember, 2018-19 TAP Awards are based on 2016 income. Most award delays arise from errors in reporting income.
- Your Financial Aid Officer can print a new TAP Application or Change Form from the Internet and help you make corrections.
- Need help in filling out the TAP Application? Contact your high school guidance counselor or college Financial Aid Officer.
SECTION A: APPLICANT INFORMATION1-10. Review carefully and make corrections as needed. If you have no middle initial, leave Item 5 blank. To blank out a middle initial, check the NO Middle Initial box.
11. If you are married, enter your wedding date (month and year). If you were previously married, but are not married now, enter the date on which you were separated, divorced, or widowed (whichever is earliest). If you are single, leave the date blank.
12-13. If you are married, provide the required information for your spouse. If you were separated, divorced or widowed after December 31, 2016 provide the required information for your spouse.
14. Change the response to NO if:
- You are financially dependent on your parent(s), and neither is a New York State resident (even if they were State residents, but have since established residency in -- or moved to -- another state); OR
- Your parents do not live together, and the parent you live with is not a New York State resident; OR
- You live in New York State for the sole purpose of attending college; OR
- None of the following YES conditions apply.
- You now live in New York State, you will be an undergraduate, and you lived in New York State for the last 2 terms of high school; OR
- You were a legal resident of New York State when you entered military service, Vista, or the Peace Corps, and you re-established New York State residency within 6 months after release from your service; OR
- You have lived in New York State for at least 12 months before the first term you want aid for, and you have established permanent residency in New York State.
- If you are a member of the military, or the spouse or dependent of a member of the military, on active duty and stationed in New York State, contact HESC at (888) 697-4372, regarding eligibility for a waiver of the New York State residency requirement.
16-19. Verify the school code and the level for each semester listed. To change a code for your school: First refer to the list of school codes (on the back of the cover letter enclosed with this application package). Then enter your school's 4-digit code. Also:
- If the list indicates more than one code for your school, enter the code for your division, branch, or program of study (if it's not already preprinted).
- If there is no code listed for your school, ask the school's Financial Aid Office for the correct HESC school code to enter.
- To remove a term when you will NOT be in school, enter four zeroes.
To change a code for level of study: If you will be enrolled in a bachelor degree program or an associate degree, certificate, or other non-degree program that requires two years or less to complete, check "Undergrad." If you are pursuing a master's or doctoral degree, check "Graduate Program."
Funding for TAP at the graduate level is no longer available. However, if you have been awarded a graduate scholarship administered by HESC, you must complete the TAP application to request payment of your scholarship.
SECTION B: FINANCIAL INDEPENDENCEYour financial dependence or independence can have a significant effect on your TAP award. We have preprinted answers to the questions on financial independence, based on your age, FAFSA information, and your previous TAP history (where applicable).
20-23. Review the preprinted answers. If all the answers to Items 20 through 23 are (and should be) NO, then skip Items 32 through 48. If any of these answers are YES-or you change them to YES-you must review items 32 through 48 and make changes as appropriate.
In addition, your birth date determines your financial independence status. Specifically:
- If you were born on or before June 30, 1983 you are considered financially independent: skip Items 32 through 48.
- If you were born between July 1, 1983 and June 30, 1996, your financial independence status depends on the answers to items 20 through 23. See the instructions to these items above.
- If you were born on or after July 1, 1996, your status depends on the answers to Items 20 through 23. To be considered financially independent, you must answer NO to these items and be able to document that you meet one of the following conditions:
- Your parents are deceased, totally and permanently disabled, or declared incompetent.
- You are a ward of the court.
- You are receiving Public Assistance (not including food stamps, unemployment insurance, or aid as a dependent child).
- Your family has been involuntarily dissolved, resulting in relinquishment of your parents' responsibility and control.
- You were married on or before December 31, 2016; or
- You are enrolled as a graduate student for the 2018-2019 academic year; or
- You received a TAP award as a financially independent student in a prior academic year.
IMPORTANT: If you are not sure whether financial independence will be approved, complete Sections D, E, and F, and have your parents sign the Affirmation in Section G (see instructions there). Failure to report parental income will delay your award if you do not qualify for financial independence.
24. In certain situations, veteran status can affect your standing as an independent student. Check the appropriate box on the form.
SECTION C: APPLICANT/SPOUSE INCOMEMany New York State financial aid awards are based on your family’s income. For the 2018-19 academic year TAP is based on your family’s total New York State taxable income plus any state, local or federal government pension income, plus any pension and annuity income for the 2016 year. If you receive income from a pension and/or IRA distributions, you may be required to submit additional documentation. Your NYS taxable income differs from the income reported on the FAFSA. Therefore, if you supplied income information on the 2018-2019 FAFSA, we have done the following on the TAP Application:
- If you did not report income, we assumed you did not file a tax return for 2016.
- If you did report income, we used the 2016 federal adjusted gross income (AGI), applying the NYS standard deduction and exemptions, to estimate 2016 NYS taxable income for you and/or your spouse. We also assumed that the 2016 NYS IT-201 tax return has been or will be filed.
- We calculated 2016 NYS exemptions from the 2016 federal exemptions on the FAFSA by excluding you and your spouse (if any), since only dependent children may be counted as 2016 NYS exemptions.
- If you have questions concerning the subtraction of exemptions and deductions from pension income, call HESC (888) 697-4372.
25-26. Review the preprinted answer, and correct as necessary by checking the appropriate box.
27-28. If you filed a 2016 NYS tax return, enter NYS exemptions and income from the appropriate lines on the return, using the following chart as a guide. (If the preprinted figures are correct, you may skip these items.)
|2016 Return Type||Exemptions||Income|
|NYS IT-201||From line 36||Sum of lines 26, 29 and 37|
|NYS IT-203||From line 35||Sum of lines 25, 28 and 36|
27 and 29. If you filed a 2016 federal return ONLY, enter your federal exemptions (Item 27) and adjusted gross income (Item 29) from the appropriate lines on the return. Use the following chart as a guide. (If the preprinted figures are correct, you may skip these items.)
|2016 Return Type||Exemptions||Adjusted Gross Income|
|Federal 1040||From 6d||From line 37|
|Federal 1040A||From 6d||From line 21|
|Federal 1040EZ||Enter zero (00)||From line 4|
NOTE: You must provide your spouse's income if you were married as of December 31, 2016. If you included scholarship or fellowship income in the taxable income on your return, subtract it from the amount entered in Item 28. The income of a guardian or other family member (other than your spouse) should NOT be included. If a person required to report income did not file a 2016 tax return, the obligation to report that person’s income remains. If you, your spouse, or your parents did not file a tax return but were required to do so, check DID NOT FILE ANY TAX RETURN and enter the taxable income and total exemptions that you would have been entitled to claim had you filed a tax return.
30. Check the appropriate box for pension income
31. Answer "yes" if you, the applicant, have dependent children.
SECTION D: EXCLUSION OF PARENTS' INCOME32.Enter your parents’ marital status. If your parents are separated or divorced, enter the marital status of the parent with whom you lived more during the past 12 months.
33 or 35. You can exclude the income of a parent because of their death, separation, divorce or if that parent was never married to your custodial parent (the parent with whom you are living). You CANNOT, however, exclude BOTH parents' incomes for reason of separation/divorce. Only the income of the parent who does NOT have custody of you (the "non-custodial parent") may be excluded. If your parents were never married, check Box 4 for the parent with whom you DO NOT RESIDE.
NOTE: If one of your parents is totally and permanently disabled, check Box 3; and, in item 34 or 37 (as appropriate), enter the month and year that the disability occurred.
34 or 36. Indicate the date (month and year) of the death, separation, divorce or disability, if different from the preprinted date. When separation precedes divorce, use the separation date.
37. Annual support amount is support for you only and should not include amounts for other children in your family. Note: If no support is received, enter six zeroes.
SECTION E: PARENTS' INCOME
Who Should Fill Out Section E?If you are certain that you meet the requirements for financial independence (as explained in Section B), skip Section E. Otherwise, complete Section E according to the following instructions:
- If your parents were separated, divorced, or deceased on or before December 31, 2016, enter only the custodial or surviving parent's 2016 income information.
- If your parents were separated, divorced, or deceased on or after January 1, 2018, enter 2016 income information for both parents. Only a portion of the non-custodial or deceased parent's income will be used in calculating the TAP award.
- If your custodial or surviving parent remarried before January 1, 2018, enter 2016 income information for both that parent and the stepparent.
- If, during 2016, you lived with a friend, relative, foster parent, or legal guardian who was not your spouse, parent, stepparent, or adoptive parent, do NOT report that person's income -- even if that person claimed you as a tax dependent.
Filling Out Section ESection E is similar to Section C. To translate Section C instructions to Section E, simply substitute your parents for you, your, yourself, or your spouse (except where noted below).
38-42. Follow the instructions for Section C, lines 25-30, using information from your parents' tax return. Use federal information only if your parents did not file a NYS tax return for 2016.
43. Check the appropriate box for pension income.
SECTION F: FAMILY/PARENT INFORMATION44-47. Provide the required information as reported on your parents 2016 tax returns, unless you are claiming financial independence (Section B)
48. Answer "Yes" if your parents live in New York State.
49. Report all family members who are full-time matriculated college students and will attend a college or postsecondary school for at least one term of the 2018-19 academic year. Do not include yourself. To see who in your family fits the preceding statement, use the following definitions:
- Full-time: enrolled for at least 12 credits per semester or the equivalent (8 credits per trimester, 6 credits per quarter, etc.).
- Attends at least one term: enrolled during any one term (summer, fall, winter, or spring, if applicable) from the Summer 2018 term through the Spring 2019 term.
- Matriculated: accepted and registered as a candidate for a degree, diploma, or certificate.
- College or postsecondary school: an institution approved for TAP, federal education loans, and Federal Pell Grants, either in or out of New York State (EXCEPT military academies).
- Family members: parents, spouse, siblings, and children. Financially independent students may only claim themselves, their spouse, and their dependent children.
SECTION G: AFFIRMATIONAs the applicant, you MUST sign the application; if you are married, your spouse must sign as well. In addition, if you are a financially dependent student, both of your parents must sign the affirmation, whether or not they had 2016 income, except in the following cases:
- If you are excluding a parent's income in Section D, that parent's signature is not required.
- If your custodial parent remarried on or before December 31, 2016, then your custodial parent and stepparent must sign the application.
- If you meet requirements for financial independence (see Section B), your parents are NOT required to sign the affirmation. If you are not sure whether you meet those requirements, include your parents' signatures.
Congratulations on choosing a school in New York State--your first step to success!
FOR HELP OR INFORMATION
- Your most important resources are your high school guidance counselor and college Financial Aid Officer. The Financial Aid Officer can reprint the TAP Application and Change Forms and help you make corrections.
- To inquire about the status of your award -- or to ask general questions about TAP -- call (888) 697-4372, or visit us on-line at www.HESC.ny.gov.
- For all other specific inquiries, write to: HESC, Division of Grants and Scholarships, 99 Washington Avenue, Albany, NY 12255