Grade Changes

Term	Definition
Grade Changes	The student’s academic transcript is the primary record for grades and grade changes. Since grade changes can have an impact on whether a student maintains good academic standing and remains eligible for financial aid, it is important to document such changes. Section 52.2(e)(6) of theRegulations of the Commissioner of Education states: The institution shall maintain for each student a permanent, complete, accurate, and up-to-date transcript of student achievement at the institution. This document will be the official cumulative record of the student’s cumulative achievement. In accordance with the regulation, when a grade for a course is changed, the original grade as well as the new grade must be shown so that there is a permanent and complete record. Other documentation can include faculty and/or registrar approvals of grade changes. When a student repeats a course to earn a better grade, both the first grade and the grade earned for the repeated course must be recorded on the academic transcript.

Term

Definition

The student’s academic transcript is the primary record for grades and grade changes. Since grade changes can have an impact on whether a student maintains good academic standing and remains eligible for financial aid, it is important to document such changes.

Section 52.2(e)(6) of theRegulations of the Commissioner of Education states:

The institution shall maintain for each student a permanent, complete, accurate, and up-to-date transcript of student achievement at the institution. This document will be the official cumulative record of the student’s cumulative achievement.

In accordance with the regulation, when a grade for a course is changed, the original grade as well as the new grade must be shown so that there is a permanent and complete record. Other documentation can include faculty and/or registrar approvals of grade changes.

When a student repeats a course to earn a better grade, both the first grade and the grade earned for the repeated course must be recorded on the academic transcript.