Freedom of Information Requests (FOIL)
Filing a FOIL Request
The Freedom of Information Law (FOIL) allows the public access to records maintained by the government. To access records maintained by HESC, you may file a FOIL request by using the Open FOIL NY online form, sending an email, or submitting a written request. When describing the records you seek, you must be specific. Requests that are too vague, or ask for records that do not exist cannot be filled.
Online Request for Records
- Submit a request for records using the Open FOIL NY form
- Send a letter identifying the business records you request to:
- Records Access Officer
- Office of Counsel
- New York State Higher Education Services Corporation
- 99 Washington Avenue, Room 1350
- Albany, New York 12255
Within 5 business days of our receipt of your FOIL request, HESC will send you a letter of acknowledgement. This letter will provide you with an estimate of when the records you request will be available. If the records will not be available within 20 business days, you will be notified of the date of their availability. This date is determined by the number of documents you request, their format, their availability, the time it takes to redact any information that cannot be disclosed pursuant to FOIL, the time it takes to assemble the documents, and other factors.
HESC provides records free of charge as allowed by law. We may charge for: the cost of paper copies at twenty-five cents per page, the cost of storage devices or media provided to the requestor in response to the request, postage, the cost of response preparation in excess of two hours for charges associated with an outside contractor if one is required to prepare a response due to technology constraints. When a fee to respond to your request is anticipated, HESC will alert you and get your consent before fulfilling your request.
If access to records is granted, records may, upon payment of any applicable fee, be inspected or copied by the public at the Records Access Officer's business office at 99 Washington Avenue, Albany, NY 12255. Such records may be inspected or copied every day that HESC is open for business during the hours 10 a.m. through 12 p.m. and 1 p.m. through 4 p.m. Additionally, the Records Access Officer may, upon request, copy records and submit the same to requesting parties upon payment of any applicable fee.
Under FOIL, some records (or portions of records) may be withheld from the public. For example, FOIL may not be used to invade the personal privacy of others (information such as home telephone numbers, home addresses, and Social Security numbers, will not be released). FOIL may not be used for unfair business competition or to obtain trade secrets. Records may not be released if their disclosure would endanger the life and safety of others. Other records may be withheld, or redacted, under FOIL as well; if it is necessary for HESC to withhold records or portions of records you request, you will be informed of the reason(s) for doing so.
If you are denied access to any responsive record, or any portion of a record responsive to your request for any reason, you may appeal the denial in writing within 30 days of receipt to the Records Appeal Officer, Higher Education Services Corporation, Office of Counsel, 99 Washington Avenue, Albany, NY 12255.
Committee on Open Government
The Committee on Open Government is responsible for overseeing FOIL. For further information on the Committee or FOIL, visit: http://www.dos.ny.gov/coog/index.html.
Subject Matter List
View a current list, arranged by subject matter, of all records maintained by HESC.